State Finance & Admin Associate HND / BA / BSc Job

Location: Abuja

Job Type: Full Time

About the Project

The GC7 Health Financing Support Project in Nigeria seeks to provide access to health insurance for vulnerable populations to safeguard their health and assist them to attain quality health outcomes without financial hardship.

This direct support for health insurance access for vulnerable populations will be implemented in 4+1 states and will be accompanied by a robust underlying evaluation and learning.

About the Role:

The State Finance & Admin Associate is responsible for ensuring the smooth operations of finance and logistics provided by the Operations Unit by providing financial and admin support.

She or he works with the Senior Operations and Procurement Specialist and State Specialist to coordinate and manage the operation and implementation of project activities in the state.

Specific Responsibilities Include:

Prepare payment vouchers, and schedules for vendors and participants.

Properly code all transactions.

Maintain administration and accounting files.

Follow up on outstanding vendor’s payments and assure timely reconciliation

Ensure that payments are compiled, reviewed and sent to the country office timely for processing

Ensure that entries are entered into project activity tracking logs accurately and timely

Manage payments of taxes and other statutory payments at the state level.

Arrange hotel for staff, participants, consultants who are coming to State for assignments

Assist in organizing for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentation where necessary are prepared and ensure that shipping details are communicated in writing promptly to the receiver

Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly

Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day

Inventory and asset management

Coordinate the approved Activity Profiles making sure that materials, equipment, etc. required for the activity are organized and ready for the activity

Coordinate procurement and engagement of vendors for goods and services.

Coordinate catering services for official functions within and outside the office location

Control consumption of project (petrol, electricity, water, telephone,)

Participate in the improvement of the accounting system and the system of internal control.

Ensure compliance with MSH policies and procedures including internal control systems, Global fund guidelines as well as Nigeria Government regulations.

Create all administrative and financial reports monthly as requested by the supervisor.

Ensure that month and year-end activities are done accurately and in compliance with MSH policies and procedures.

Other duties as assigned.

Required Minimum Experience

Minimum of 1-3 years’ experience as an Accountant and in Administration

Understanding of key aspects of accounting

Experience with Global Fund and U.S. government projects

Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software

Verbal and written language skills in English required.

Ability to work independently and take initiative.

Ability to learn complex program procedures.

Knowledge And Skills:

Good typing skills. Good memo composition and editing skills. Good computer skills with sound knowledge of commonly used application software

Familiar with internet search engines and able to undertake background search on well-defined tasks

Able to work independently by managing priorities and workload within the general schedule of work, instructions and standardized practices

Excellent command of written and verbal English

Takes initiative and can start/complete tasks with basic direction

Excellent Computer knowledge. Proficient in Word, Excel, Outlook, Power Point and knowledge of Photoshop. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed

Ability to Multi-task and organize ongoing projects, looking for ways to become more efficient in completing tasks

Consistently looks for ways to help support

Competencies:

Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.

Strong office and organizational skills

Demonstrated ability to work as an effective team member in a complex and fast-paced environment.

Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.

Adaptability, Communication, Problem Solving, Creativity and Innovation, Timeliness of Work, Quality of work and Team Relationships, Efficient Resource Utilization.

Application Closing Date

Not Specified.

How to Apply

Interested and qualified candidates should:

Click apply online

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.
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