We are recruiting to fill the position below:
Job Title: Senior Area Manager
Requisition ID: req46095
Location: Monguno, Borno
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Job Overview / Summary
Under the supervision of the Borno Field Coordinator, and through the delegation of the Country Director, the Senior Area Manager has the overall responsibility for the timely implementation and operational direction of IRC’s projects/programs in his/her geographical area of intervention.
The Senior Area Manager is responsible for promoting program integration while acting as a conduit and focal point for coordination as the senior representative of IRC in the area.
Ensure the Safety and Security of IRC’s Assets, Property and Staff
Ensure that the field security management plan (FSMP) and safety risk assessment (SRA) for his/her geographical area of intervention are up-to-date, and all staff understand and adhere to all policies relating to safety and security.
Ensure that all field staff and all visitors receive security briefing within an hour of arrival, and he/she is responsible for the implementation of all security protocols on the health, safety and wellbeing of all staff and visitors with support from the Safety and Security Coordinator.
Chair the monthly security focal group meetings, ensure attendance and participation from all members and that minutes are filed on Box and shared with the Safety and Security Coordinator and action points followed up on in a timely manner.
In charge of supervising the work of the Humanitarian Access, Safety and Security Officer. He/She ensures that this staff has all the necessary tools to create and maintain good relationships with local administrative or security stakeholders.
Attend and participate in the project cycle meetings and ensure field perspective is shared with all relevant internal stakeholders.
Provide local leadership on key program activities such as needs assessments, selection of beneficiaries and partners, as and when required.
Ensures full compliance with project/grant agreements and with statutory and technical legislation issued by appropriate government authorities, including regular, proactive communication with the Grants Team.
Works closely with the Senior Emergency Manager to monitor key indicators and local changes/ developments, and to ensure that IRC responds in a timely and appropriate way.
Closely monitor events in operational area (humanitarian situation, politics, and security, etc.), in order to identify potential challenges or opportunities for IRC interventions.
Advise senior management about strategic programming directions and issues affecting project implementation, or key local issues affecting future grants/projects developments, including spotting and flagging key gaps in provision/ unmet beneficiary needs and flags these with a proposed solution.
Operation support and Finance:
Ensure proper financial management systems are in place and followed in coordination with the Maiduguri-based finance team /department.
Manage field operational budgets for all grants; liaise closely with finance to monitor cash flow, review BVAs and support program sector managers to ensure that spending is on track and properly allocated.
Ensure that all policies, procedures, and practices are in compliance with IRC, donor and national requirements.
Responsible for cost optimization; and uses budget tracking to achieve this; he/she ensures adequate financial resources for the running of the area office.
Regarding budget monitoring, he/she leads field-based analysis (along with HR and Admin Officer, Supply Chain and Finance) and is responsible for detecting anomalies and proposing corrections and or adjustments to the finance team in Maiduguri.
In coordination with the Senior Finance Officer/Manager, he/she ensures that a system of internal oversight is in place at the Area Office level.
He/She ensures compliance with procedures for undertaking expenditure commitments and reviews procurements and payments in line with IRC’s approved authorization matrix.
Responsible for reviewing and updating the operating budget and ensuring the process is consultative, inclusive and thorough to ensure no gaps are left unmet.
Ensure that the base is equipped with the minimum of infrastructure (offices and housing) necessary for the execution of the work and accommodation of teams, in optimal conditions of safety.
Ensure necessary all staff understand and adhere to IRC and respective donor procurement policies SOPs and guidelines.
Ensure the smooth, cost efficient and effective functionality of IRC’s Operation in the area including oversight of Supply Chain functions (Logistics, Procurement, Warehousing)
Maintain overall responsibility for ensuring the timely and professional maintenance and function of the IRC fleet, both owned and rented vehicles and generators.
Maintain ultimate responsibility and oversight of all asset management and stock in the area of operation.
Track and work with the Maiduguri Supply Chain staff to ensure monthly and quarterly procurement of vehicle and generator fuel, and lubricants according to strict adherence to spending plans and procurement rules.
Conduct routine inventory spot checks and report findings to the Senior Supply Chain Coordinator.
Conduct regular Asset Inspection and send report promptly to the Logistics Manager of all discrepancies and/or unserviceable assets requiring disposal.
Supervise storekeeper and ensure proper functioning of warehouses including recordkeeping, storage, safety, and security.
Human Resource and Staff Management:
In Coordination with the Senior HR (People and Culture) Coordinator, ensures that all new staff attend induction within a month of joining IRC.
Adhere to and serve as a champion of the IRC Way Standards for Professional Conduct and ensure awareness and adherence by all staff, volunteers, and visitors.
Participates in the hiring process of new staff, as well as in any decision related to the termination of employment contracts of national staff in the area of operation in coordination with the Senior HR (People and Culture) Coordinator and relevant Technical Coordinators and Managers
He/She Is responsible for discussing job expectations, performance, and objectives on an informal, quarterly basis with direct supervisees as a part of the annual Performance Review and Planning Process.
Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews to the HR (People and Culture) Manager.
Support HR in tracking annual leave and follow up with respective Supervisors and Line Managers and ensure staff are utilizing their leaves and having a work life balance.
Handle the management of interpersonal conflicts that arise in his/her area and refers the matter to his/her immediate supervisor in the event that he/she is not able to resolve the dispute.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Coordination and Representation:
Develop and maintain effective working relationships with stakeholders in area of operation – including community and religious leaders, NGOs, local government authorities etc., to enhance cooperation and coordination between organizations.
Work proactively to build and maintain positive relations and excellent two-way communication with local populations including IDPs and host communities.
Attend on a regular basis, the CIMCOORD meetings and provide regular feedback to the HASS Lead and the Field Coordinator.
Any other or further duties related to Field Management which may be assigned by the DDFM to maximize program outcomes.
Other Human Resource Functions:
Read, review, and become knowledgeable of the IRC Global HR Policies and Procedures
Perform other related duties as required by the supervisor and Log Manager.
Key working relationships:
Position reports to: Field Coordinator, Borno State.
Position directly supervises: Humanitarian Access Safety and Security, Finance, HR (People and Culture) and Admin, Supply Chain, IT, and MIP for program officers/managers.
Indirectly Reports to: DDFM.
Other Internal and/or external contacts:
Internal: Senior Program Coordinators, Technical Coordinators and Managers, Emergency Preparedness and Response Coordinator, Supply Chain Lead, IT Lead, Senior HR (People and Culture) Coordinator, Senior Admin Manager, Senior Humanitarian Access, Safety and Security Coordinator, Assistant Finance Controller, Deputy Finance Controller and Managers, Senior Grants Coordinator and Managers, M and E Coordinator and Manager, members SMT
External: IRC Clients, INGOs, LNGOs, LGA and State Level government authorities, traditional and religious leaders, and donors, as required.
University Degree in Management, International Relations, International Development, International Cooperation, or any other related field.
Masters's Degree in the aforementioned/related fields will be an added advantage.
Technical Skills & Experience:
4 – 5 years minimum professional experience with a preference for experience working with international NGOs.
Strong sense of personal integrity and proven staff management and team building skills.
Strong Supply Chain management skills.
Computer skills in Microsoft Office; Excel and Strong Computer skill.
Excellent management and organizational, interpersonal, and communication skills.
Must be able to work independently while being a strong team player with proven management and leadership skills.
Solid ability to provide team building, coaching, and development for staff as well as encourage cross-functional collaboration and cooperation.
Ability to live and work under pressure in an unstable working environment while maintaining a positive attitude; Experience and reliability in carrying out safety and security protocols.
Strong negotiation skills essential with experience in conflict resolution desirable.
Experience of working with local stakeholders such as local and international NGOs, government etc.
Commitment to women’s rights and IRC’s vision, mission, and values, including sensitivity to cultural settings.
Soft Skills and Competencies:
Good verbal communication and report-writing skills with the ability to convey information effectively in Country official language which is English.
Customer & client centered and service-oriented mind & attitude, and ability to work under pressure and diligently carry out instructions.
Proven sense of professional discretion, integrity, and ability to manage situations diplomatically and to effective resolution.
Excellent command of English and other major Country languages communication skills including speaking, listening, and writing. Knowledge of Hausa and Kanuri will be an added advantage.
Application Closing Date
Method of Application
Interested and qualified candidates should:
Click below to apply onlinehttps://rescue.csod.com/ux/ats/careersite/1/home/requisition/46095?c=rescue&utm_source=hnj