Purchasing Officer - Medecins Sans Frontieres HND / BA / BSc Job

Location: Abuja

Employment Type: Open Ended

Contract: 208 working hours per month and roster flexibility required

Level: 5

Job Description

Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:

Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available

At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.

Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made

Assisting in the reception control process with the storekeeper

Archiving of all supply documents accordingly

Process specific purchases in UNIFIELD for another project e.g Katsina or Jahun

Teamwork with the supply team

Sourcing materials, goods, products and services and negotiating the best or most cost-effective contracts and deals.

Track orders, remind suppliers, and ensure timely delivery.

Updating and maintaining records of all orders, payments, and received stock.

Analyzing data to determine which suppliers offer the best value for products and services.

Performing delegated tasks according to his / her activity and as specified in his/her job description

Requirements

Education:

Essential: University Degree

Desirable: Commerce Related Studies

Experience:

Essential: 2 years experience in supply chain-related jobs

Language:

Essential: Fluency in English

Desirable: Any local language

Knowledge:

Computer: Essential Literacy in Microsoft Packages (Word, Excel, Outlook).

Competencies:

Results and Quality Orientation L1

Teamwork and Cooperation L1

Behavioural Flexibility L1

Commitment to MSF Principles L1

Service Orientation L1

Stress Management L2

Remuneration

According to MSF salary scale (Level 5) plus 13th month allowance equivalent to 1 month of gross salary.

Application Closing Date

20th August, 2023.

Method of Application

Interested and qualified candidates should send their updated CV ONLY with contact details to: msff-abuja-recruitment@paris.msf.org using “Purchasing Officer" as the subject of the mail.

Note

Only successful applicants will be contacted for the next steps of the process.

Qualified Men and Women are strongly encouraged to apply Notice: No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.

MSF reserves the right to refuse the hiring of a candidate having benefitted from such acts.

All illicit demands of these types may be pursued through the judicial system.

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.