Personal Executive Assistance - IT Horizons MBA / MSc / MA Job

· Conserves the MD/CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiatingtelecommunications.

· Responsible for day-to-day management of the MD/CEO’s calendar and activities to ensure high value time utilization of the MD/CEO in relationship to external and internal requirements. Brief/update the MD/CEO on upcoming meetings and ongoing obligations.

· Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the MD/CEO.

· Assist in the prioritization of tasks, activities and issues requiring the MD/CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the MD/CEO

· Drafts documents or conducts research to further the MD/CEO’s work in program and or development;

· Attending meetings with the MD/ CEO when and where necessary and representing him by attending meetings in the MD/CEO absence when and wherenecessary.

· Works with Business Development, Communications, Administrative, Project, and other teams to prepare the MD/CEO for external meetings, presentations and events, and ensures timely follow up of all action items.

· Take notes, record observations and gather contact information of meeting/event as it relates to the MD/CEO.

· Prepares briefing memos and relevant updates for the MD/CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies.

· Assists with or manages special projects which may include PR, securing high profile speaking engagements, weekly, monthly, quarterly and annual reports, or specific personnel and organizational development initiatives.

· Provides regular operating status reports to the MD/CEO as needed, assisting the MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.

· Maintains customers’ confidence and protects operations by keeping information confidential.

· Prepares reports by collecting and analyzinginformation.

· Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the MD/CEO to foster a success-oriented, positive, high integrity organizational culture.

· Maintainsexecutive'sappointmentschedulebyplanningandschedulingmeetings,conferences, teleconferences, andtravel.

· Provides historical reference by developing and utilizing filing and retrieval systems; recording meetingdiscussions.

· Maintains MD/ CEO office supplies inventory by checking stock to determine inventory level; engaging with the logistics team, anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt ofsupplies.

· Maintainsprofessionalandtechnicalknowledgebyattendingeducationalworkshops;reviewing professionalpublications;establishingpersonalnetworks;participatinginprofessionalsocieties.

· Contributes to team efforts by accomplishing related results asneeded.

A system integrator ICT company with a clear focus in technology enabled solutions and professional services