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Personal Assistant, Legal - Standard Chartered Bank Bachelor's Degree Job

2021-11-15 11:45   Law / Legal Jobs   Lagos   718 views
Job Details

Ref No: 2100030148

Location: Nigeria

Schedule: Full-time

Employee Status: Permanent

Job: Business Support and Management

The Role Responsibilities

Generic:

Manage the department's filing system

Act as Secretary for the Division's meetings

Assist Head of Legal with administrative efficiency in the department

Assist Head of Legal with Personal Policy Implementation

Assist with the collation of competitive Data Analysis

Act as Supply Chain Liaison Officer

Maintain responsibility for Service Quality Initiative in the Department

Company Secretarial support

Act as administrative liaison officer with vendors, external bodies, external counsel and members of the West Africa Legal team.

Any other role as may be assigned by the Head of Legal / Company Secretary.

Legal / Company Secretariat:

Assist with the automation of legal documentation templates.

Assist in process governance committees and operational risks committees.

facilitate the execution and sealing of documents

Maintenance of the department’s files and documents

Receipt and distribution of all mails, documents and other correspondences

Co-ordinate Notices / Logistics for all Board Meetings and Board - related events

Ensure deliverables for Head, Legal/Company Secretary for Management meetings

Monitor and report on legal spend

Monitor and report on quality of services provided by vendors

Any other role assigned by the Head, Legal / Company Secretary.

Processes:

Arrangement of all internal and external meetings for Head, Legal/Company Secretary

Custody of all (physical & electronic) files and items for Head, Legal/Company Secretary

Follow up on action points agreed at meetings

Follow up to ensure all deadlines are met and escalate exceptions

Maintenance of department’s registers

Any other role assigned by the Head, Legal / Company Secretary.

People and Talent:

Maintenance of service metrics and performance standards in the department

Maintenance of department’s registers

Collation and management of the department’s leave plan and handover process

Completion of Job Objectives and Job Descriptions for the department

Collation of departmental surveys

Implementation of agreed Training and Capacity Development plans

Any other assignment assigned by the Head, Legal / Company Secretary

Risk Management:

Follow up to ensure all deadlines are met and escalate exceptions

Record keeping and Audit trail management

Any other assignment assigned by the Head, Legal / Company Secretary.

Governance:

Assist with the provision of reports to relevant Group and business risk and control committees and management groups where required.

Undertake project implementation review as indicated by the Head, Legal/Company Secretary

Any other assignment assigned by the Head, Legal/Company Secretary

Arrangement of all internal and external meetings for Head, Legal/Company Secretary

Custody of all (physical & electronic) files and items for Head, Legal/Company Secretary

Follow up on action points agreed at meetings

Maintenance of service metrics and performance standards in the department

Maintenance of department’s registers

Collation and management of the department’s leave plan and handover process

Completion of Job Objectives and Job Descriptions for the department

Collation of service breakdown/ enhancement and customer complaints

Collation of departmental survey

Implementation of agreed Training and Capacity Development plans

Record keeping and Audit trail management

Liaison with vendors on services and products needed for the department’s operations

Any other assignment assigned by the Head, Legal / Company Secretary.

Regulatory & Business Conduct:

Display exemplary conduct and live by the Group’s Values and Code of Conduct.

Develop and maintain good relationships with internal and external business stakeholders at appropriate levels ensuring an open and cooperative environment

Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

Our Ideal Candidate

Law Degree with a minimum of a second-class grade

General high level of computer literacy

Good communication and interpersonal skills

Ability to use own initiatives

Attention to details

Excellent written skills (English)

In compliance with the National Youth Service Corps (NYSC) Act of 2004, all applicants should ensure that they have completed the mandatory NYSC program. A discharge certificate will be required as evidence of completion of the program.

Application Closing Date

25th November, 2021.

How to Apply

Interested and qualified candidates should:

Click "Apply online" button below to apply.

Company Description
Standard Chartered Bank Nigeria - We attract talented individuals. Not only can they give you the benefit of their experience, they also reveal a closer, more personal look at the wide range of global opportunities we offer. At the core of the Group's people strategy is our focus on employee engagement. Engagement is a key driver of productivity and performance, which creates the foundation of our performance culture. We encourage and focus on the behaviours that bring out the very best from every employee, assessing their performance not just on results but on how those results were achieved.