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Operations Associate (MTaPS) HND / BA / BSc Job

2024-06-24 10:12   Administrative / Management   Abuja   15 views
Job Details

Overall Responsibilities:
The Operations Associate supports the Finance and Operations Manager in the financial and administrative management of the MTaPS Nigeria program.
They assist in implementing program activities and office management, including secretarial tasks, scheduling meetings, providing logistical assistance, preparing paperwork, procuring goods and services, supporting financial duties, and maintaining efficient office operations.
This position adheres to the MSH Procurement Integrity policy and assists in safeguarding the assets (financial and physical) of MSH and donors against fraud, loss, or misuse. The associate will also assist the STA in various duties as instructed.
Workshops & Trainings:

Support the STA and team with booking travel and accommodations and processing authorizations.
Reserve venues and catering for events.
Prepare conference/workshop materials, collect paperwork from participants, and manage training reports and attendance lists.

Travel, Transport, and Logistics:

Book travel tickets per itinerary and arrange airport transfers.
Disseminate travel information for visitor briefings.
Arrange ground transport and draft itineraries as requested.

Front Office & Facilities:

Cover the front desk, handle calls, visitors, deliveries, and dispatches.
Coordinate and schedule boardroom bookings, set up necessary equipment.
Manage delivery and dispatch of materials, correspondence, and documents.
Prepare mailings and coordinate courier/shipping of documents to/from project sites.


Assist with voucher preparation, ensuring all necessary paperwork is attached.
General Support:
Schedule external meetings and pre-fill documentation such as Purchase Requisitions and Travel Advances.
Assist with copying, printing, routine scanning, and filing of program, financial, and training materials.
Update the asset tracker with all required information as requested by the team.
Perform any other duties as assigned by management.

Job Requirements:

Required Minimum Education:
Bachelor’s Degree or equivalent relevant experience.

Required Minimum Experience:

Minimum of one to three years of experience in a similar role.
Proficiency in verbal and written English.
Ability to work independently and take initiative under the supervision of the STA.
Capacity to learn complex program procedures.

Knowledge and Skills:

Strong communication and interpersonal skills.
Proficiency in Microsoft Word and Excel.
Good knowledge of job requirements.
Fluency in English preferred.

Core Job Competencies:

Excellent typing, memo composition, and editing skills.
Proficient in commonly used software applications.
Ability to conduct internet research and perform background searches on well-defined tasks.
Ability to manage priorities and workload independently.
Proficiency in Word, Excel, Outlook, and PowerPoint; knowledge of Photoshop is a plus.
Ability to multitask and organize ongoing projects efficiently.

Company Description
MSH, a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public... read more health. Since its founding in 1971, MSH has worked in over 150 countries with policymakers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, nongovernmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.