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Office Manager Bachelor's Degree Job

2 weeks ago Administrative / Management Jobs Oyo   82 views
Job Details

Location: Ibadan, Oyo


Job Details


We are looking for an Office Manager to organize and coordinate administration duties and office procedures.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Responsibilities


Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.

Serve as the point person for office manager duties including:


Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping, Schedule meetings, and appointments

Organize the office layout and order stationery and equipment

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Ensure that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Manage office G&A budget, ensure accurate and timely reporting

Provide general support to visitors

Assist in the onboarding process for new hires

Address employees query regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements


Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

Knowledge of Office Administrator responsibilities, systems, and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands-on experience with office machines (e.g. fax machines and printers)

Familiarities with email scheduling tools, like Email Scheduler and Boomerang

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Previous experience as a Front Office Manager or Office Administrator would be an advantage. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Salary

N30,000 - N50,000 monthly.


Application Closing Date

26th April, 2021.


How to Apply

Interested and qualified candidates should send their CV and cover letter to: hr@pciconsort.com using the job title as the subject of the email.

Company Description
An Educational Firm is recruiting suitably qualified candidates to fill the position