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Office Manager - Catholic Climate Covenant Bachelor's Degree Job

7 months ago Administrative / Management Jobs Washington, D.C.   227 views
Job Details

Catholic Climate Covenant is seeking a full-time office manager who will work closely with the Executive and Associate Directors to ensure that office systems, supplies and processes run smoothly.


Staff, Partner, and Board of Directors Support

  • In collaboration with the Executive Director, develop agendas and documentation for staff, Steering Committee, and Board of Director meetings
  • Serve as distributor of information to staff, Steering Committee, and Board of Directors, and recording secretary for their meetings
  • With Executive Director, create, refine and implement standard operating procedures
  • With the Executive Director, maintain employee benefits package
  • Assist in training new employees on the database and other office systems

Database Administration

  • With the Database Manager, assist with data entry and reporting as directed.

Project Management

  • Manage organizational calendar on Microsoft Outlook and in the office
  • Maintain and optimize rigorous electronic filing system for organization on SharePoint
  • Manage project timelines, including tracking project contributions from all staff

Supervision of Administrative Staff and Interns

  • Supervise interns and other volunteers, with the assistance of other staff as needed
  • Establish and maintain relationships with institutions who partner with the Covenant to place interns


  • Manage grant reporting calendar, including seeking and collating submissions from multiple staff members
  • Develop and maintain accurate records on the following in Office 365 systems including SharePoint:
  • Grant-related information, including information on foundation cultivation, grants received, and when reports are due to granters
  • Major donor cultivation
  • Fundraising appeals
  • Assist staff with implementation of development plan as needed


  • Collaborate with Accountant to maintain accurate financial records, secure documentation for organization’s annual audit and 990 filing
  • Oversee processing of checks, invoices, donations, and staff reimbursements


  • Update and edit Covenant website as needed.

Other duties as assigned


  • Education: Bachelor’s degree preferred
  • Demonstrated experience and familiarity with best practices of database management.
  • Proficiency with Microsoft Suite products
  • Experience: 1-2 years of related experience


  • Excellent verbal, written, and interpersonal communication skills
  • Strong organizational and analytical skills
  • Attentiveness to detail
  • Ability to work both independently and collaboratively within a team-oriented environment
  • Highly motivated, enthusiastic, and creative problem solver
  • Service oriented


  • 2 weeks paid annual vacation
  • 11 holidays per year, plus additional week off between Dec. 24 – Jan. 1

How to Apply



Company Description
Catholic Climate Covenant
415 Michigan Ave NE, Washington, DC 20017