Logistics Manager Bachelor Degree Job

General Job description:

The Logistics Manager supports the Support Services\r\nCoordinator (SSC) with all the logistics components of the Delegation.
S/he is responsible for the overall efficient,\r\neffective implementation of logistics Policies and procedures of the Tdh rules and regulations in compliance with donor and internal rules.
S/He works in complete line with the project strategy\r\ndefined for the intervention and his/her. responsibilities embrace:

Procurement/Supply management

Stock management
Fleet management
Equipment/Assets management
Premises management
HR management (Logistics team)
Security/safety responsibility
Representation

Main responsibilities:

Procurement/Supply management
Ensure best practices and adherence to Tdh logistics policies.
Ensure the regular collection of all procurement/supply accurate data.
Handle framework and service contracts according to the established rules.
Liaise with the programme team to develop a Procurement Plan for every new grant.
Emphasize quality and best value for money on all purchases.

Stock management

Ensure warehouse organizational policies are respected.
Follow-up to ensure warehouse records are updated on time.
Make sure donations of stocks must follow donor guidance.
Ensure the safety of stocks is highly considered in the warehouse.
Carryout stock inventories quarterly.
Ensure the update and communication of the monthly stock inventory.
Supervise stock movement follow-up.

Fleet management

Ensure proper adaptation of best practices in fleet management.
Undernote supervision of the SSC, handle transportation contract negotiation and follow up with suppliers.
Ensuring proper follow-up of movement and fuel is in place (logbook, monthly fuel follow-up,etc.) and share the analysis with the SSC every month.

Equipment/Assets management

Ensure with the logistics team a proper setup and maintenance of the equipment.
Ensure the monitoring tools, including the follow-up and update of the equipment and accessories list are set up
Guarantee the identification, registration, and labelling of all the equipment is properly and regularly done by the logistics team.
Ensure a physical inventory is done regularly and do spot-checks.

Premises management

Handlen rental and services contracts for all premises.
Ensure adequate and required equipment/furniture (with maintenance system) are in place and functioning
Ensure with his/her team the follow-up and supply of office supplies.

HR management

Ensure qualitative management of the logistics team (recruitment, appraisal, training, disciplinary measures, …)

Reporting

Provident he SSC with monthly reports and forecasts (PSR follow-up, stock inventory, equipment follow-up, fleet follow-up, etc.)

Security/Safety Responsibility

Support the National Security Focal Point in all security-related matters.
Adhere strictly to Tdh security rules.
Ensure that safety equipment is present, up-to-date, and in compliance in the different offices, guest houses, and project locations
Participate in updating the country security plan and security/safety guidelines.

Representation

Attend any relevant meetings in his field of expertise (UNHAS, Log Cluster, workgroup's, partners, etc.)

Other

Provide team members with the necessary logistics support for the successful implementation of the projects (drafting, implementation, and monitoring phases)

Competencies and skills:

University degree in the logistics or related field
Minimumn3 years experience as a Logistics Manager or similar position
Previous experience with (I)NGO
Strong knowledge in the following fields: Procurement and Supply Chain Management,fleet and Transport Management, Warehouse/Stock management, Equipment management, Premises management
Advanced nit knowledge (hardware and software)
Proven experience in team management and budget management
Highness of integrity, rigor, and flexibility
Strong organisational, time management, and negotiation skills
Excellent oral communication, writing, and reporting skills in English.
Ability to work under pressure and in a volatile environment.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project's needs.


go to method of application »

Terre des hommes (Tdh) is the leading Swiss child relief agency. The Foundation has been helping children in need for over 50 years, defending their rights regardless of their race, creed or political affiliation. In over 30 countries, Tdh protects children against exploitation and violence, improve... read mores children’s and their mother’s health and provides emergency psychological and material support in humanitarian crises.