Junior Event Coordinator Bachelor Degree Job

Job Description

As an Event Coordinator at Del-York Group, you will play a key role in assisting with the planning, coordination, and execution of events.
You will work closely with senior event planners and clients to ensure that all aspects of the event run smoothly and meet or exceed client expectations.
This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment

Responsibilities

Assist with Event Planning: Support the event manager in the conceptualization, planning, and coordination of events, including venue selection, venue recce, vendor management, budgeting, and logistics.
Vendor Coordination: Liaise with vendors, suppliers, and service providers to secure quotes, negotiate contracts, and coordinate logistics for event setup, catering, audiovisual equipment, and other services.
Client Communication: Serve as a point of contact for clients, providing regular updates, addressing inquiries and concerns, and ensuring that client expectations are met throughout the event planning process.
Event Logistics: Assist with the coordination of event logistics, including attendee registration, transportation arrangements, accommodation bookings, and on-site coordination of event setup, signage, and décor.
Event designs: Liaise & follow-up with the creative team on designs for decor, signages, etc
Attendee Management: Assist with attendee management tasks, such as RSVP tracking, guest list management, badge printing, and coordinating onsite registration and check-in processes.
On-Site Support: Provide on-site support during events, including assisting with event setup and breakdown, managing vendor and staff activities, addressing attendee inquiries, and ensuring that the event runs smoothly and according to plan.
Post-Event Evaluation: Assist with post-event evaluation and debrief sessions, gather feedback from clients and attendees, and contribute to the identification of areas for improvement and lessons learned for future events.

Qualifications

Bachelor's Degree in Event Management, Hospitality Management, Marketing, Communications, or a related field with 1 - 4 years experience.
Previous experience in event planning, coordination, or related roles is preferred.
Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
Excellent communication and interpersonal skills, with the ability to interact professionally with clients, vendors, colleagues, and event attendees.
Attention to detail and a focus on quality and accuracy in all aspects of work.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software/tools is desirable.
A positive attitude, eagerness to learn, and a passion for the events industry.