Human Resources Assistant - The African Union HND / BA / BSc Job2023-09-13 17:43 Human Resources Lagos 147 views
Location: Midrand, South Africa
Job Grade: GSA5
Contract Type: Regular
Reports to: Human Resources Officer
Directorate/Department/Organ: Pan African Parliament
Division: Administration & Human Resources
Purpose of Job
To provide secretarial and general administrative support services.
Assists in the recruitment and selection of staff including initiating and following up on reference checks and academic qualification ensuring the completion of the pre-recruitment formalities.
Assist in preparing and dispatching offers of appointment to newly recruited staff of the Pan African Parliament.
Reviews and processes staff entitlements and claims in accordance with Staff Regulations and Rules.
Processes and follows up on action related to the administration of entitlements in respect of the staff serving the Pan-African Parliament Ordinary Sessions and other meetings.
Follows up on actions related to the administration of the Human Resource activities on a day-to-day basis as well as during the meetings of the Pan African Parliament.
Performs other related Human Resource and Administrative duties as assigned by the supervisor.
Inputs and maintains HR data in the SAP system.
Assist in generating of HR reports from the SAP system as and when required.
Assists in the preparation of correspondence, reports, evaluation and justifications as required for general HR administrative tasks.
Works with the Registry Clerk in maintaining up-to-date staff files and records.
Provides support during Pan-African Parliament’s statutory meetings by compiling consolidated list of support staff, preparing invitation letters and contracts.
Prepares documents for APROB and Loans Committee meetings.
Academic Requirements and Relevant Experience
Diploma in Human Resource Management/Development, Law, Business/Public Administration, or related social science fields with three (3) years’ experience in Human Resources Management or a Bachelor’s degree in Human Resource Management/Development, Law, Business Administration, Public Administration, social science with two (2) years’ work experience in Human Resources Management.
Good knowledge and experience of HR best practices.
Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc.
Good Interpersonal and communication skills.
Planning and organizational skills.
Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
Risk Awareness and Compliance
Teamwork and Collaboration
Accountability awareness and Compliance
Job Knowledge and Information Sharing
Continuous Improvement Awareness
Tenure of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.
Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.
Indicative basic salary of US$ 15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
Application Closing Date
4th October, 2023.