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HR Administrative Assistant / Front Desk Officer - Polybel Limited HND / BA / BSc Job

3 weeks ago Human Resources Jobs Ibadan   282 views
Job Details

Location: Ibadan, Oyo
Employment Type: Full-time


  • The HR Administrative Assistant / Front Desk Officer provides oversight and direction for daily activities which include administrative and front desk duties within the office.
  • Tasks include, but not limited to general support with board communication and logistical support pertaining to customer service and other divisions.
  • Will assist with coordinating monthly company meetings and annual meetings.
  • Responsible for supporting recruitment and onboarding new hires within the company.

Principle Accountabilities

  • Assume front office duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate.
  • Route all incoming mail to employee’s mailbox. Date stamp if necessary.
  • Receive and properly receipt all cash or checks from customers or employees
  • Coordinate Board of Directors travel, lodging accommodations, training registration and per diems as requested with appropriate approvals.
  • Maintain appropriate interpersonal relationships with employees, peers and consumers.
  • Composes, copies, and distributes routine correspondence and memoranda, reports, documents, and printed forms.
  • Coordinates Human Resources functions including advertising and recruitment for professional, technical and support staff: ensuring compliance with federal, state and local laws affecting employment; administering employee benefits, assisting employees with benefit enrolment and questions, maintaining personnel files, and maintaining company job descriptions.
  • Assist with maintaining a filing system to ensure ability to quickly retrieve information as needed. Maintains all personnel records in accordance with Federal policies Oyo State Laws
  • Implementation and administration of policy and procedures to increase staff efficiency.
  • Coordinates office services and maintenance (copiers, postage and building maintenance issues)
  • Prepares outgoing mail/deposits for daily pickup from courier services.
  • Managing our recruiting process to include applicant tracking, scheduling interviews, and managing on-boarding of employees.
  • Provide support for monthly board meetings and Polybel Annual meetings to include and not limited to the use of Call to Order meeting software and catered lunch when required.
  • Manages scheduling, preparations and clean-up of conference rooms, Kitchen/break room and monitoring clean up daily.
  • Complete all other duties as assigned by the Management

Required Profile

  • HND qualification with a minimum of 2 years relevant work experience
  • Experience with Microsoft outlook 365, Word
  • Excel ability to prioritize multiple projects
  • Demonstrated ability to communicate clearly and concisely, orally and in writing.
  • Ability to work independently and team player
  • Attention to detail and type accurately is required
  • Ability to be a self-starter and have a strong work ethic.
  • Experience with an ERP software is an advantage.

Application Closing Date
31st July, 2021.

How to Apply
Interested and qualified candidates should send an application and CV to: using the Job Title as the subject of the mail.

Company Description
Polybel Limited - The independently owned polythene specialist, leading the way in innovative and green packaging solutions All our products are bespoke manufactured in our purpose-built production unit. We produce almost any form of polythene packaging including, pallet covers, polythene bags, mailing film and much more