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Finance and Admin Officer HND / BA / BSc Job

2024-07-10 08:25   Administrative / Management   Akwa Ibom   20 views
Job Details

Scope of the position
The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports. The FAA ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems. He/ she also manages the budget for the state field office/project, implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.
Specific Responsibilities:

The Finance and Admin Officer will oversee the operations and finances of the state office.
Review activity requests and prepare bank vouchers for payments
Track cash flow and compile retirement receipts and revie
Manages petty cash reconciliation
Preparation of office running budget
Check matching expenses for compliance with donor regulations.
Assist with month end reporting package
Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
Assist technical staff to develop and manage monthly and quarterly activity budgets.
Implement financial and internal control policies and procedures
Process supplier invoices
Maintain financial files and records
Maintain the assets register
Submit staff time sheets for payroll processing

Education & Experience

University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA is an added advantage. Professional experience supporting USAID-funded projects and managing state finance & Admin function is preferred

Knowledge and Skills

Strong numeric skills and attention to detail and qualit
Minimum 4 years’ experience
Experience with USAID funded project is preferred but other donor funded project will be considered
Proficiency in Microsoft Office Programs, especially Excel spreadsheets
Demonstrate good judgment and sound financial “common sense”
Ability to create and monitor budgets
Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
Advanced written and verbal proficiency in English including business terminology.

Competencies

Good communication and interpersonal skills
Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage.
Commitment to accuracy and attention to detail
Excellent interpersonal skills and ability to relate to people at all levels internally and externally
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Good standard of IT including experience of using MS Office
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines.
Excellent communication, interpersonal and organizational skills
Ability to work in a team-oriented environment while maintaining an individual workload
Logical and flexible approach to solving problems, especially when working under pressure
Monitoring/assessing performance to make improvements or take corrective action

Terms & Conditions
This is a local posting in Nigeria, and as such, is subject to local terms and conditions.

Company Description
Founded in 1915, Helen Keller International is dedicated to saving the sight and lives of the most vulnerable and disadvantaged. We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition.
We currentl... read morey have more than 180 programs in 21 African and Asian countries.
Part of this work is focused on preventing blindness and vision loss for millions of vulnerable people through cataract surgery, vision correction, vitamin A supplementation, screening and treatment for diabetic retinopathy, and distribution of treatments and cures for neglected tropical diseases.
We also work to reduce malnutrition by promoting solutions aimed at improving nutrition practices for millions of families. These include vitamin A supplementation, maternal and child nutrition education, fortification of staple foods with essential nutrients, globally recognized family-led agricultural programs, and community based management of acute malnutrition.
Helen Keller International also reaches tens of thousands of under-served youth in the United States each year through ChildSight®. This unique program provides free vision screenings and prescription eyeglasses to students living in poverty in California, Connecticut, New Jersey, New York, and Ohio.