Executive Assistant Bachelor Degree Job

DESCRIPTION:
DKT International Nigeria is seeking a qualified Female Executive Assistant to support the Country Director. The role involves providing top-tier administrative support, including managing schedules, communications, and various tasks to ensure seamless operations. The Executive Assistant will serve as the main point of contact for both internal and external stakeholders, efficiently handling inquiries and requests with professionalism and promptness.
Key Accountabilities/Responsibilities

Administrative Support:

Manage calendars, schedule meetings, and arrange appointments.
Handle correspondence: emails, memos, letters and reports that require feedback.
Prepare documents, reports, and presentations for the Country Director.
Documenting and communicating decisions and actions discussed during meetings.
Organize travel arrangements including flights, accommodation, and itineraries.


Communication:

Serve as the primary point of contact between the Country Director and internal/external stakeholders.
Manage incoming and outgoing communications, ensuring timely and appropriate responses.
Screen and direct calls and distribute correspondence.


Organizational Tasks:

Coordinate and manage events, meetings, and conferences.
Ensure the Country Director is prepared for meetings with relevant documents and information.
Maintain and organize office filing systems, both electronic and physical.


Personal Tasks:

Assist with personal tasks and errands as needed, such as shopping and organizing personal schedules.
Maintain confidentiality and discretion at all times.


Project Management:

Coordinate with various departments and stakeholders to ensure project deadlines are met.
Assist with special projects and initiatives as needed.


Financial Management:

Handle expense reports and budget management for the office of the Country Director.
Process invoices, receipts, and other financial documents.



Qualifications:

Education: Bachelor’s Degree in fields like Business Administration, Communications, or related disciplines.
Experience: At least 3 years proven experience as an Executive assistant or similar role.
Skills:

Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
Ability to multitask and prioritize daily workload.
High level of discretion and confidentiality.
Ability to work with diverse teams, and provide support to other staff.



Working Conditions:

The position may require flexibility in hours, with potential for overtime or weekend work based on the Country Director’s needs.
Some travel may be required for business or personal errands.

Personal Attributes:

Proactive and self-motivated with a positive attitude.
High level of integrity and reliability.
Ability to remain calm under pressure.

Salary:

Salary will be commensurate with the candidate's experience and qualifications

Location:
· Lagos.

Nigeria is Africa’s most populous country and the 7th most populous country in the world with over 175 million people. Nigeria has continued to grow, urbanize, and modernize and it is projected that at its current growth rate, it will reach a population of about 450 million people by 2050 and ... read morewill be the 3rd most populous country in the world. However, Nigeria also stands at number '2’ in the world for number of people living with HIV-with about 3.3 million infected.
At present, 45% of the entire population is younger than 18 years old, which has serious and important implications for Nigeria’s population growth. One can postulate that in the next ten years, almost half of Nigeria’s population will be reaching reproductive age. At the moment, approximately 45 million Nigerian women are of reproductive age and maternal mortality rates are high at 630 deaths/100,000 live births and neonatal mortality rate at 39 deaths/1000 births.
Furthermore, 20% of Nigerian women report an unmet need for family planning and total fertility rate is high at 5.7 children per woman. Nigeria currently has a contraceptive prevalence rate (CPR) of 17.5% CPR but Nigeria’s Minister of Health has made reaching 36% contraceptive prevalence rate by 2018, a national goal.
DKT Nigeria will contribute to reaching that goal by providing a variety of contraceptive options such as condoms, IUDs, oral contraceptives, emergency contraceptives, injectables and implants, using innovative marketing. In addition, DKT will target adolescents with youth-friendly reproductive services by branding and promoting products that will take into play the multi-cultural character of Nigeria, and through advertising especially via modern market advertising like social media.
DKT will help Nigeria realize its female reproductive health goals by providing effective, safe, affordable and quality contraceptive products aimed at reducing misconceptions about birth control, increasing HIV prevention awareness and confronting HIV transmission, increasing contraceptive options, ease of choice and accessibility through innovative marketing strategies and wide distribution across the country. DKT will distribute these products using a social marketing approach, which leverages the private and public sectors, targets the urban and rural communities and promotes open communication and re-education about family planning, sex, and birth control.
In 2014, DKT Nigeria sold over 16 million condoms, more than 60,000 IUDs, and became one of the first programs globally to offer Sayana Press injectable contraceptives, selling 18,900. This translates into 871,927 couple years of protection.