Executive Assistant - Rainoil Limited Bachelor Degree Job

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos

Employment Type: Full-time

Description

The role is responsible for the provision, administrative and secretarial support to senior executives and management.

This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company.

Responsibilities

Calendar Management:

Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.

Ensure executives are well-prepared for meetings with necessary documents and information.

Communication:

Screen and prioritize incoming calls, emails, and other correspondence.

Draft and edit correspondence, reports, and presentations on behalf of executives.

Handle confidential and sensitive information with discretion.

Meeting Coordination:

Arrange and coordinate meetings, conferences, and events, both internally and externally.

Prepare meeting agendas, take minutes, and distribute action items as needed.

Travel Arrangements:

Organize and book travel arrangements, including flights, accommodations, visas, and transportation.

Prepare travel itineraries and ensure executives' travel needs are met.

Document Management:

Maintain and organize electronic and physical filing systems.

Retrieve and archive documents as required, ensuring easy access for executives.

Expense Management:

Track and manage expense reports, reimbursements, and petty cash for executives.

Ensure expenses are aligned with company policies and budgets.

Office Administration:

Oversee the general office operations and ensure a tidy and professional work environment.

Requirements

Bachelor's Degree in Business Administration, Secretarial Studies, or a related field is preferred.

Minimum of 5 years experience as an executive assistant, preferably in the oil and gas industry.

Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills in English.

Strong organizational and multitasking abilities.

High level of discretion, professionalism, and confidentiality.

Application Closing Date

22nd November, 2023.

Method of Application

Interested and qualified candidates should:

Click below to apply

Rainoil Limited is an integrated downstream oil and gas company. A prominent player in the Nigerian industry, the companys operations span across the downstream value chain i.e. Petroleum Product Storage, Haulage/Distribution and Retail Sales. Our primary products include Petrol (PMS), Diesel (AGO) and Kerosene (DPK).