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Executive Assistant - Abuja Clinics HND / BA / BSc Job

2022-01-25 16:11   Secretarial / Front Desk / Assistance   Abuja   645 views
Job Details

Job Summary

Provide full administrative and secretarial support at a senior level to a top executive in the hospital. Ensure proper management of the day-to-day affairs of the executive.

Handle sensitive and complex issues in a professional and objective manner; also take initiative as appropriate.

Essential Duties and Responsibilities

Manage the executive’s electronic diary, assessing the priority of appointments and reallocation as necessary.

Manage the executive’s travel arrangements

Process executive’s correspondence, ensuring that incoming correspondence is dealt with by the executive or other staff as appropriate

Maintain the executive’s office systems, including data management and filing

Maintain records of the executive’s contacts

Screen calls, inquiries, and requests, and deal with them when appropriate Assist executive in researching and following up with the action on matters which fall within the executive’s responsibility - chasing responses, triggering follow-up action.

Produce documents, briefing papers, reports, and presentations for the executive

Organize meetings and ensure that the executive is well prepared for those meetings

Preparing agendas and minutes of meetings. Make arrangements for top management meetings.

Meet and greet visitors at all levels

Supervise all incoming/outgoing mail.

Any other duties as may reasonably be required by the Executive.

Minimum Qualifications

B.Sc / HND in Secretarial Administration or Office Management and Technology with 2-3 years post NYSC experience in executive support to management.

Must be a female. Knowledge, Skills And Abilities:

Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external

Ability to organize and plan work schedule

Excellent attention to detail, with the ability to maintain a high level of accuracy

A flexible, pro-active approach to work including the ability to prioritize and re-prioritize

Ability to work with minimal supervision and take initiative

Ability to deal with sensitive information with discretion and to maintain confidentiality

Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

Internet surfing skills.

Application Closing Date

20th February, 2022.

Method of Application

Interested and qualified candidates should send their CV to: hr@abujaclinics.com using the job title as the subject of the mail.

Company Description
Abuja Clinics is a world-class health facility dedicated to providing all your health needs, not only curative but also preventive. We boast cutting-edge equipment that aid in the diagnosis and treatment of medical and surgical conditions. We have highly trained and dedicated staff that provides excellent care. Our computerized systems ensure confidentiality and continuity. We aim to set a standard for medical care hence we continue updating and upgrading to ensure that you get the best.