Document Control Officer HND / BA / BSc Job

Location: Abuja (FCT)

Employment Type: Full-time

Job Responsibilities

Receive all hard copy documents (Internal and External) for filing and archiving.

Digitize all documents upon receipt

Rename and file soft copies accordingly for easy retrieval and access

File and maintain all documents in their respective electronic files & folders.

Liaise daily/weekly with responsible officers in all client companies to ensure their document/information needs are met in good time

Ensure manual filing of hard copy documents accurately.

Retrieve and register documents (files/folder) in the movement register and issue same to the requesting officer(s) for signoff when giving support to other department/unit.

Maintain SharePoint document record daily.

Supervise the usage of registers and ensure all registers are used accordingly as specified by carrying out routine inspection on all registers assigned to departments/units.

Receive and keep an up to date record of all used registers both manually and electronically.

Ensure all old registers and exited staff jotters returned are captured accordingly in their respective registers and maintain a softcopy tracking record on Excel template.

Retrieve and register documents (files/folder) in the movement register and issue same to the requesting officer for signoff.

Prepare (sewing, pagination, bonding etc.) all registers before they are taken for approval by Management

Conduct register management duties by ensuring all registers/journals are in good shape by carrying out reinforced binding when necessary.

Ensure exhausted registers are retrieved and updated in the relevant template manually and electronically

Requirements

HND / BSc in associated field

Minimum of 2 years’ experience in document control, record management and associated roles.

Application Closing Date

1st April, 2024.

Method of Application

Interested and qualified candidates should:

Click apply online

Eta-Zuma Group is a company of 8 separate companies with exploration licenses covering diverse solid minerals like iron ore, gold, tantalite, coal, limestone/marble, etc. In April 2009, these eight companies were acquired by Energy and Metal Industries Limited to form the Eta-Zuma Group Limited. ETA-ZUMA Group is an indigenous conglomerate with interests in diverse strategic sectors of the economy.
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