Co-Director of Operations - BorderLinks Bachelor's Degree Job7 months ago - Administrative / Management Jobs - Tucson - 132 views
The Co-Director of Operations at BorderLinks will work with two other co-directors in a shared leadership capacity including the Co-Director of Education and the Co-Director of Administration and Development. They will oversee day-to-day operations with an emphasis on the administration and maintenance of the BorderLinks building including its offices, dormitory, kitchen, bathrooms, and garden to ensure that all are fully functioning and serving the needs of staff, board of directors, and delegates. Additionally, the Co-Director of Operations will supervise housekeeping and kitchen staff in their service to visiting delegations and community partners to include hospitality and food handling. They will be responsible for ensuring supplies, equipment, appliances, and the BorderLinks van are regularly serviced and well maintained. Co-Directors are the public faces of BorderLinks and will work to sustain good public relations and good relations with all BorderLinks community partners.
*Spanish-language version follows below | La versión en español sigue a continuación.
Reports to: BorderLinks Board of Directors
Status: Full-time, exempt, 40 hours/week
Salary: $40,000 (annual basis)
Position Responsibilities: Administrative, Supervisory, & Maintenance
Administrative including but not limited to:
- Co-director of Operations works in leadership capacity with two other directors and staff;
- With the board and staff, develops and carries out BorderLinks’ strategic plan and mission;
- Communicates effectively with the Board and provides, in a timely and accurate manner, all information necessary about the Department for the Board to function properly and to make informed decisions;
- With members of the board, identifies and engages new board members in BorderLinks’ mission and works to effectively utilize talents and abilities of current members;
- Acts as liaison between staff and board;
- Prepares an annual report on the state of the Department for the board;
- Engages in relevant onboarding of department staff;
- Has leadership responsibility with regard to department budget, including grant writing in coordination with other departments;
- Ensures that BorderLinks, and the Operations Department in particular, operates within the approved budget;
- Leads and develops agendas for department/staff meetings;
- Supports work of Community Partners (attends events, creates policies for room use, van use, equipment lending & return policy in conjunction with other staff);
- Coordinates with the director of development on the implementation of new facilities projects;
- Develop facilities budgets and financial reports;
- Together with other directors, reports to the board of directors;
- Schedules and ensures compliance with all necessary certifications, safety & health protocols including food handling; driver’s licenses; CPR training, etc., for all staff; and
- Maintains vehicles.
Supervisory including but not limited to:
- Hires and supervises Department staff to include kitchen and housekeeping staff in day-to-day operations, meal-planning/prep and room preparation/delegation logistics;
- Ensures that all Department staff have clear, supportive, and measurable performance goals;
- With Operations Department staff, set goals and policy for the department;
- Regularly assess progress towards Department goals and alignment with policy;
- Ensures food is prepared for delegations and that code requirements are met;
- Sets performance goals with staff input and performs annual staff reviews;
- Practices transparent communications and excellence in relationship skills;
- Creates and maintains an organizational culture which attracts, keeps and motivates a diverse, highly qualified staff. Creates an atmosphere of trust, openness and clear processes and procedures that will allow all staff to express freely their ideas and concerns. Encourages professional development by all staff; and
- Models appropriate behavior and a healthy work/life balance.
Building Management including but not limited to:
- Coordinates and monitors maintenance & building repairs;
- Develops & maintain a schedule for space allocation;
- Manages the maintenance of grounds (Gardening, flowers, and foodstuffs);
- With staff input, develops innovative programming for kitchen & garden;
- Ensures BorderLinks facility is welcoming and meets the needs of BorderLinks program participants;
- Works with the Director of Administration and Development to support their efforts to ensure the capital needs of the building are met;
- Orders office equipment and supplies as well as supplies for Tiendita;
- Manages Tiendita and maintains adequate inventory as provided by Department of Education staff and others;
- Obtains quotes and negotiates contracts with outside vendors;
- Oversees building repairs and renovations; and
- Addresses emergencies as they arise.
Additional Responsibilities and duties as needed:
- With the Education Director (and other staff if appropriate), be on-call for delegation-related emergencies or problems.
- Bilingual: Spanish, English;
- Interested and/or conversant in shared leadership;
- Interested and/or conversant in Conflict Resolution skills;
- Ability to work collaboratively;
- Management and/or leadership experience;
- Excellent communicator;
- Strong written and verbal skills;
- Ability to problem-solve, prioritize, and multi-task;
- Ability to drive a 15- passenger van; and
- Computer, word-processing skills.
- Ability to communicate technical information;
- Prior work in commercial kitchen; and
- Maintenance (handy-person) skills.
Full-time employees are eligible to participate in BorderLinks health insurance and dental insurance policies, with BorderLinks paying 100% of the dental and health insurance premiums.* In addition, employees are entitled to our generous leave policy of 20 paid vacation days, pooled sick days, and paid holidays as outlined in the BorderLinks’ personnel policy. Benefits may be subject to adjustment from time to time.
*Employees may opt for higher-level health insurance coverage in which case the employee pays an adjusted premium rate—the difference between the base insurance premium and the higher-level premium.
Equal Opportunity Employer
BorderLinks is “an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex , gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV, AIDS, and AIDS-related condition, medical condition (including cancer and genetic characteristics), genetic information, age, marital status, sexual orientation, military and veteran status, or any other characteristic protected by federal, state, or local law.”
BorderLinks “will attempt to make reasonable accommodations to the known physical and mental limitations of qualified employees with disabilities unless the accommodation would impose an undue hardship on BorderLinks’s operations. Please, advise of any accommodations needed at the time of application.
HOW TO APPLY:
Please, send your complete applications to employment@BorderLinks.org
- A letter of interest;
- Your resume; and
- A minimum of three references.
Please use “Co-Director of Operations” as the subject of your email. Only complete applications will be reviewed.
Hiring Timeline: We hope to have the position filled in May 2020. Applications are due by or before 15 March 2020.
We are thrilled to invite you (or someone great you know) to be part of BorderLinks. We are seeking a Co-Director of Operations to participate in shared leadership with the Co-Directors of Administration and Education. Applications are being accepted now so get your materials in!