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Assoc. Director of Admissions - Application Review Relevant Educational Qualifications Job

3 months ago Education / Teaching Job San Diego   58 views
Job Details


Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, and the Business Office. EM's core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management.

The Office of Admissions leads the university's efforts to identify, recruit, admit and enroll the next generation of UC San Diego Tritons with particular focus on talented, academically capable, California students, representative of the diversity of the people of California. The mission of the office includes increasing the visibility of UC San Diego in California, the nation and world, through marketing and on- and off- campus recruitment activities to prospective freshmen and transfer students and their families; school counselors; community college leaders and advisors; community based organizations; and educational organizations serving groups historically underrepresented on our campus. The Office of Admissions hosts more than 80,000 visitors and receives, processes, and reviews over 120,000 applications for admission annually. The office works collaboratively with on-and off- campus partners to achieve university goals.

Under the general supervision of the Director of Admissions, the Associate Director of Admissions - Application Review is responsible for the management and execution of the discrete evaluations of all undergraduate applicants to UC San Diego.

This position is responsible for formulating policies and procedures, as well as processes, functions, planning, and personnel for the Evaluation Services unit in the Office of Admissions. In this role, the Associate Director develops the long and short term organizational goals of the unit, as well as continually formulates recommendations and implements changes to the admission policies and UC San Diego selection criteria.

The incumbent independently applies broadly written admissions policies and regulations determined by the Board of Admissions and Relations with Schools (BOARS), the UC San Diego faculty Committee on Admissions, a subcommittee of the Academic Senate, the Assistant Vice Chancellor, and the Director of Admission. They solve problems requiring interpretation of existing guidelines, practices and procedures and is authorized to act on and enforce university and campus policies and procedures.

The Associate Director of Admissions - Application Review represents the Office of Admissions both internally and externally, advising services to UC San Diego students who complete coursework outside of the University. The incumbent will also serve as the expert advisor and liaison to high school and community college counselors on the UC and UC San Diego admission policies and procedures - serving as an official representative of the University of California and UC San Diego. This position manages the operating budget, and human resources program, of the Application Review program, including the annual seasonal recruitment of over 160 external application reviewers.

Available to work flexible hours including required evenings and weekends.

  • Please submit a cover letter for a complete application.


  • Experience and expert knowledge of educational process, policies and procedures relating to admissions, academic advisement and programs, parking, housing, financial aid and student life in a university setting.

  • Proven experience in managerial and administrative practices and principles related to student services; strong and creative organization; analytic, and decision-making/ problem-solving skills. Ability to develop innovative approaches, techniques and procedures to provide more efficient and responsive services.

  • Experience and skill to routinely monitor production and quality of work being produced by staff and set performance standards, observing behavior, providing objective feedback, counseling, and implementing corrective action as needed to mediate disputes or otherwise help to resolve conflicts and to provide effective leadership/coaching/mentoring. Experience and skill to assess staff capabilities and workloads and redistribute when necessary. Experience and skill to teach/train staff in all aspects of job duties/responsibilities.

  • Thorough knowledge of fiscal management policies and practices and University personnel management policies and practices. Experience in budget projections, management and report preparation.

  • Demonstrated experience and ability in conceptualizing, planning and implementing student services, and outreach and recruitment programs.

  • Advanced knowledge of education theory, policy, practice, and evaluation.

  • Significant knowledge of the goals and mission of the University as they relate to academic preparation, recruitment, and advanced-standing admission. Ability to formulate recommendations for interpretation and implementation of UC and UC San Diego policies as they related to undergraduate admissions and recruitment.

  • Significant knowledge regarding University colleges/schools, general education policies and requisite transfer preparation. Knowledge of evaluation and academic record keeping practices in secondary and high education institutions. Ability to apply this knowledge to evaluate applicant records to UC San Diego.

  • Ability to schedule and monitor a multitude of project-related tasks, perform a number of different tasks simultaneously, and respond to inquiries rapidly without sacrificing attention to detail while maintaining accurate records and quality output, and meeting deadlines.

  • Demonstrated management and supervisory skills working with professional and support staff to implement programs related to the functions of student services.

  • Knowledge of organizational development strategies and practice.

  • Ability to interact effectively with diverse groups of students, staff, university administrators and multicultural and non-traditional populations with the ability to provide leadership, goal setting, deadlines, and priorities for committees and workgroups.

  • Excellent organizational, leadership and customer service skills. Ability to effectively train staff, students, and volunteers.

  • Ability to prioritize, organize, assess, and coordinate programs and activities with other staff, departments and organizations to meet multiple deadlines and goals.

  • Proven knowledge and ability to develop and use a computerized database of information to assist in all program activities.

  • Effective interpersonal skills and general verbal and written communication skills. Ability to speak before large and small audiences with poise and confidence.

  • Demonstrated ability to assess requirements and assign resources to meet project and program goals.

  • Proven ability to write clearly, analyze and evaluate data, and report analysis clearly and succinctly.

  • Analytical skills to research issues and present findings in position papers, correspondence, and other types of communications on a variety of institutional issues.

  • Ability to focus on key issues, research, gather and integrate information and lead or participate with others across organizational and institutional lines in developing recruitment, outreach and yield plans.


  • Background Check required.

  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

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Company Description
At the University of California San Diego, we prefer the path less traveled. And it has led us to remarkable new ways of seeing and making a difference in the world.
Recognized as one of the top 15 research universities worldwide, our culture of collaboration sparks discoveries that advance society and drive economic impact. Everything we do is dedicated to ensuring our students have the opportunity to become changemakers, equipped with the multidisciplinary tools needed to accelerate answers to our world’s most pressing issues.