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Assistant Head of Operations - Taimako Community Development Initiative (TCDI) MBA / MSc / MA Job

2024-05-28 10:30   Administrative / Management   Yobe   20 views
Job Details

Job Summary
The Assistant Head of Operations supports in overseeing the daily activities of the organization. This includes managing projects, coordinating logistics, ensuring compliance with regulations, and optimizing operational processes to enhance the organization's impact.
Roles and Responsibilities

Assist in the development and implementation of operational strategies, policies, and procedures.
Ensure smooth day-to-day operations and address any operational challenges.
Support the planning, execution, and monitoring of projects.
Ensure projects are completed on time, within scope, and within budget.
Coordinate logistics for the delivery of goods and services.
Oversee supply chain activities to ensure timely procurement and distribution of resources.
Assist in recruiting, training, and supervising staff and volunteers.
Ensure staff compliance with organizational policies and procedures.
Support budget preparation and financial planning.
Monitor and control operational expenses to ensure cost-effectiveness.
Ensure compliance with local laws, regulations, and donor requirements.
Prepare and submit operational reports to senior management and stakeholders.
Liaise with donors, partners, government agencies, and other stakeholders.
Maintain positive relationships and ensure effective communication.
Identify and mitigate operational risks.
Develop contingency plans to address potential disruptions.

Duties

Oversee daily administrative tasks and ensure operational efficiency.
Address any operational issues that arise and implement solutions promptly.
Coordinate project activities and ensure alignment with organizational goals.
Track project progress and report on key performance indicators.
Manage inventory and ensure the availability of necessary resources.
Coordinate the distribution of supplies to various project sites.
Supervise operational staff and provide guidance and support.
Conduct performance evaluations and provide feedback to team members.
Assist in financial monitoring and ensure expenditures are within budget.
Prepare financial reports and support audits as required.
Monitor compliance with organizational policies and external regulations.
Ensure that all operational activities adhere to legal and ethical standards.
Facilitate effective internal communication and coordination among departments.
Represent the organization in meetings and forums as needed.

Position Requirements

A Master’s Degree or Degree in Business Administration, Management, Logistics, or a related field.
Relevant certifications or additional training in NGO operations is a plus.
4-5 years of experience in operations management, preferably in the NGO sector.
Proven track record of managing projects and operational activities.
Proficiency in project management software and tools.
Strong financial acumen and budgeting skills.
Excellent communication and interpersonal skills.
Strong organizational and problem-solving abilities.
Ability to work under pressure and handle multiple tasks simultaneously.

Company Description
Taimako Community Development Initiative is an independent registered non-government organization based in Nigeria. Its prime motto is Communal Support for Development Taimako-CDI is a humanitarian and development organization responding to the northeast humanitarian emergencies. Taimako CDI has ... read morebuilt both technical and professional work relationships with funding Donors including the United Nations, the Government of Germany, the Government of Australia, United State of America, United Kingdom, Deutsche Gesellchaft fur Internationale Zusammenarbeit (GIZ) GmbH, ChristofelBlendenMissson (German Organization), Bundesministerium fur Wirschaftliche Zusammenarbeit (German Federal Ministry for Economic Development Cooperation), the Global fund and other International funding organizations. Taimako-CDI based on its strong belief in the value of human life, Taimako-CDI has been practicing benevolent treatment and providing humanitarian assistance to the crisis most affected populations in northeast Nigeria in order to better humanity for moral, altruistic and logistical reasons. We saved thousands lives and we have been providing humanitarian logistics and assistance since 2014 to date.