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Administrator, Chief Operating Officer - Friends of the High Line Bachelor's Degree Job

6 months ago Administrative / Management Jobs New York City   186 views
Job Details

Job description

The department administrator will create and maintain the project schedule for the chief operating officer, which includes compliance, regulatory, financial, administrative, and project deadlines. They will provide general administrative support to the COOand ensure meetings are scheduled, prepped, and that action items are tracked for completion. This is a new position.

This is a full-time, year-round, non-exempt position.

Primary responsibilities

  • Provide general administrative support to the COO, schedule meetings, prepare agendas, create hard copy files and action items. Follow up on select emails as requested
  • Reconcile all COO credit card transactions
  • Ensure that COO priorities are categorized by level of deadline and urgency
  • Create shared schedules among departments for all required deadlines, ensure all departments are aware of their responsibilities for those deadlines and help identify resources to complete deadlines
  • Prioritize needs and requests to ensure that all are on schedule and update timelines as priorities change
  • Attend various senior leadership meetings, including select board of trustees meetings, prepare materials in advance of meetings, take meeting minutes, and identify follow up items needed
  • Research special topics and create summary reports for COO, ranging from issues on urban planning, operations best practices, compliance issues, and related areas in the department
  • Act as a project manager for special projects as determined by COO
  • Respond to emails and requests on COO’s behalf
  • Create and track various requests to NYC Parks and other partners regarding legal or other reporting issues
  • Coordinate objectives and key results among all High Line departments to ensure each department tracks and updates their progress against organization’s strategic plan
  • Coordinate with finance department to create select budget and grant reports, as well as updates on budget, while displaying a high level of accuracy
  • Coordinate with administration department to analyze various efficiency solutions to employee work
  • Ensure routing procedures for contracts and other documents are effectively and efficiently maintained
  • Display a high level of customer service, patience, and diplomacy for all internal and external stakeholders
  • Other duties as assigned

Qualifications

  • Bachelor’s degree from an accredited college or university
  • 3 - 5 years working in an administrative capacity
  • Experience working at a nonprofit
  • Facility with Microsoft Word, Excel, and Powerpoint, as well as Google Suite products
  • Demonstrated experience in managing multiple projects efficiently and effectively
  • Demonstrated customer service experience
  • Comfortable working both independently and as part of a team
  • Excellent oral and written communication skills

Preferred qualifications

  • Background in project management
  • Background in project management software Abilities
  • Able to work in a fast-paced open-office environment
  • High level of confidentiality
  • Select weekends and evenings may be required

How to Apply

https://apply.workable.com/thehighline/j/31A49C48D3/

Company Description
The High Line is both a nonprofit organization and a public park on the West Side of Manhattan. Through our work with communities on and off the High Line, we’re devoted to reimagining public spaces to create connected, healthy neighborhoods and cities.
Built on a historic, elevated rail line, the High Line was always intended to be more than a park. You can walk through the gardens, view art, experience a performance, enjoy food or beverage, or connect with friends and neighbors—all while enjoying a unique perspective of New York City.
Nearly 100% of our annual budget comes through donations. The High Line is owned by the City of New York and we operate under a license agreement with NYC Parks.
Location
820 Washington Street, New York, NY 10014