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Administrative Associate - Human Resources - Internews Network Bachelor's Degree Job

10 months ago Human Resources Jobs Portland   231 views
Job Details


The Administrative Associate is responsible for providing general administrative support across a variety of functions within the Human Resources department, which may include recruitment and hiring, benefits administration, data entry, and administrative assistance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, with other duties upon request:

  • Sets up and maintains electronic personnel files for corporate employees and contractors;
  • Drafts personal services contracts and modifications as requested;
  • Performs benefits entry and vendor support duties as requested;
  • Distributes and tracks contract documents through electronic signature software;
  • Supports the onboarding of new staff members through the distribution, collection, and filing of onboarding documentation;
  • Supports CV database searches on request;
  • Supports Headquarters recruitments, candidates, talent pools, question library, etc.;
  • Posts jobs to Internews and external advertising sources, tracks expenses and reconciles costs;
  • Performs background screenings for headquarters staff;
  • Writes employment verification letters upon request;
  • Tracks department expenses, reimbursements, and payment requests;
  • Supports department credit card reconciliation;
  • Processes and validates third-party vendor billing;
  • Assists with maintaining HR department third-party membership accounts;
  • Organizes and updates HR documents on the internal website;
  • Supports annual processes such as appraisals, trainings, and compliance reporting;
  • Running monthly or ad-hoc HRIS reports;
  • Understanding of and demonstrated commitment to upholding Internews’ Core Values;
  • Other duties as requested.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • University degree, or equivalent professional work experience
  • 2+ years office administration experience
  • Professional experience in HR a plus, but not required
  • Proven ability handling confidential and/or sensitive information
  • Prior experience with databases, preferably an HRIS or ERP
  • Strong grasp of Microsoft Windows environment including MS Word, Excel, Outlook, and Explorer
  • Organized, logical, detail-oriented
  • Ability to take direction, yet work independently and complete tasks on time
  • Experience working in collaborative team environment
  • Strong writing and grammar skills, strong interpersonal skills
  • Internet savvy
  • Experience with web-authoring, intranet, and/or page layout software, a plus
  • Previous experience working with ATS software, a plus
  • International experience, a plus

Location / Classification: This role is classified as a remotely based, full time telework position. The successful individual will be expected to work from home or their own office space in the greater Portland, Oregon metropolitan area. Personally-provided high speed internet access is required. The position reports to Internews’ administrative Headquarters office in Arcata, California. The successful candidate may be required to travel to Arcata for working meetings on a quarterly basis. Business trips to the Arcata office will be approximately 1 week in length and scheduled based on department needs. Travel costs including airfare and accommodation will be covered by Internews.


This position is being offered and hired by Internews Network. Benefits will be consistent with Internews Network's offerings and will be reviewed during the hiring process. Additional information can be found on our About Working for Internews page.

Level of Language Proficiency

  • Native-level English fluency

How to Apply


To apply, please visit: https://chm.tbe.taleo.net/chm04/ats/careers/v2/viewRequisition?org=INTERNEWS&cws=38&rid=1107

Company Description
Internews Network | Portland, OR