Administrative Assistant / EnGRAIS HND / BA / BSc Job

Responsibilities
He/she will be supervised by and report to the Chief of Party and will be responsible for the following specific tasks

Assist in planning / run smoothly and effectively, meetings and workshops/conferences by managing invites and workshops/conferences details, logistics, preparing workshops/conferences materials, preparing minutes and actions, coordinating follow-up, and booking facilities/services.
Assist in coordinating travel arrangements as needed, including flights, accommodation, visa application and ground transportation.
Assist in the preparation of workshops.
Assist in printing, compiling, and filing documents.
Collect and organize/collate all receipts and invoices for reimbursements.
Support other team leaders when needed.
Assist in maintaining program’s supplies by checking inventory order and follow the purchase of items and equipment.
Draft routine letters, memos, and other correspondence
Perform other duties as required.

Requirements

At least a Bachelor of arts, business administration or in another appropriate field.
Excellent oral and written communication skills in English and French.
Ability to understand reasonably technical information from invoices and expenses; and
Ability to work independently and communicate well with team members.
A strong command of writing/editing skills
Good interpersonal and communication skills.
Strong proficiency in MS Word, Excel, PowerPoint, etc.

Reporting and Work Relationships

He/she will be supervised by and report to the Chief of Party


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