Admin Officer - Matrix Energy Group OND / NCE Job
2024-05-17 05:35 Administrative / Management Lagos 149 viewsJob Details
Job Description
To provide quality administrative support to staff and ensure the effective use and availability of company’s facilities, working tools and equipment for business and operational performance.
RESPONSIBILITIES AND ACCOUNTABILITIES
Oversee the day-to-day office operations, including managing schedules, organizing meetings, and coordinating appointments.
Coordinate the distribution of retail station items upon request.
Oversee the renewal of vehicle documents and update them on ERP for accurate records.
Supervise maintenance activities for retail pool cars and generators.
Ensure all company assets including filling stations and depots are insured and valid all the time.
Ensure the prompt close out of all insurance claims, usually within 7 days.
Maintain accurate records of company documents, contracts, and correspondence.
Ensure adequate records of company assets are kept.
Organize and manage company files and databases, ensuring confidentiality and security.
Assist in organizing company events, conferences, and meetings.
Liaise with vendors and suppliers for office-related services and supplies, negotiate contracts, review invoices, and ensure timely repayments,
Interface with various departments and staff to facilitate internal documents required for insurance claims.
Assist in compliance activities, ensuring adherence to regulatory requirements and company policies.
Manage the end-to-end process of flight ticket bookings for both regular staff and ad hoc employees as approved by the Group Head, Support Services.
Supervise the clearing process of imported items and ensure availability.
Ensure the visitor register at the security gate is cross-checked with the reception register, highlighting any omissions or discrepancies.
Negotiate contracts, review invoices, and ensure timely payments.
Prepare reports and presentations as required, summarizing administrative activities and achievements.
Carry out any other assigned duties as assigned by the Line manager.
Requirements
QUALIFICATION AND SKILL REQUIREMENTS
OND degree in social sciences, or a management related field.
2 years of experience in an administrative role within the oil and gas industry preferred.
Proficiency in Microsoft Office Suite and office management software.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Attention to detail and a proactive approach to problem-solving.