Admin Officer - Matrix Energy Group OND / NCE Job

Job Description

To provide quality administrative support to staff and ensure the effective use and availability of company’s facilities, working tools and equipment for business and operational performance.

RESPONSIBILITIES AND ACCOUNTABILITIES

Oversee the day-to-day office operations, including managing schedules, organizing meetings, and coordinating appointments.
Coordinate the distribution of retail station items upon request.
Oversee the renewal of vehicle documents and update them on ERP for accurate records.
Supervise maintenance activities for retail pool cars and generators.
Ensure all company assets including filling stations and depots are insured and valid all the time.
Ensure the prompt close out of all insurance claims, usually within 7 days.
Maintain accurate records of company documents, contracts, and correspondence.
Ensure adequate records of company assets are kept.
Organize and manage company files and databases, ensuring confidentiality and security.
Assist in organizing company events, conferences, and meetings.
Liaise with vendors and suppliers for office-related services and supplies, negotiate contracts, review invoices, and ensure timely repayments,
Interface with various departments and staff to facilitate internal documents required for insurance claims.
Assist in compliance activities, ensuring adherence to regulatory requirements and company policies.
Manage the end-to-end process of flight ticket bookings for both regular staff and ad hoc employees as approved by the Group Head, Support Services.
Supervise the clearing process of imported items and ensure availability.
Ensure the visitor register at the security gate is cross-checked with the reception register, highlighting any omissions or discrepancies.
Negotiate contracts, review invoices, and ensure timely payments.
Prepare reports and presentations as required, summarizing administrative activities and achievements.
Carry out any other assigned duties as assigned by the Line manager.

Requirements
QUALIFICATION AND SKILL REQUIREMENTS

OND degree in social sciences, or a management related field.
2 years of experience in an administrative role within the oil and gas industry preferred.
Proficiency in Microsoft Office Suite and office management software.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Attention to detail and a proactive approach to problem-solving.

Matrix Energy Group is a rapidly growing indigenous and integrated Oil Marketing and Trading Company in Nigeria, which was incorporated on November 25, 2004. Over the years, Matrix Energy has grown from a modest supply and distributions operation to a fully integrated petroleum products marketing... read more and trading company with clients and suppliers all over the world. The company is owned and managed by an amalgamation of young professional Nigerians with expertise cutting across the various sectors of the energy sub-sector. In addition to this and with a strong brand distinguished by quality and service, the company has been able to draw on its many strengths with a view of creating added service value. We leverage on our trading philosophy, which is more customer-driven thereby bringing passion to our businesses and at the same time, making every client unique and every supplier a partner in our progress and achievement.