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Admin/ Logistics Officer - Reliable Steel and Plastics Indutries Limited HND / BA / BSc Job

2024-04-30 06:50   Administrative / Management   Anambra   65 views
Job Details

SUMMARY OF POSITION
A full time position is currently available for an experienced Admin and Logistics Officer with strong administrative skills and the ability to handle multiple priorities and meet tight deadlines with minimal supervision. Excellent communication and organizational skills are essential, as is proficiency with MS Office Suite and general computer skills.
JOB REQUIREMENTS
Minimum Experience:

Minimum 2 to 4 years of experience in a similar role.
Fluent in (written and spoken) and full working proficiency in English (written and spoken)
Advanced Microsoft Word Skills, with a particular focus on formatting functions (e.g.,section breaks, table of contents, inserting PDF’s, etc.);
Advanced filing skills (both electronic file management and hardcopy filing protocols);

Essential Skills:

Quality (accurate, precise, thorough, complete, attention to detail);
Timeliness (meet deadlines, generally handle duties in an efficient and timely manner);
Helpfulness / positive attitude / diplomacy;
Organization (tidy and efficient workspace and electronic files);
Multi-tasking (prioritizing and juggling various tasks effectively);
Attendance / punctuality.

Responsibilities/Duties:
Reports and Communication

Word process all documents and reports;
Assist the the Communications and Learning Specialist by providing logistic support to media releases, briefings, communications activities and other Project promotion events;
Assist Team Leader, managers and other Program team members with correspondence, mail registration and filing;
Proofread documents prepared by staff and consultants for spelling and grammar;
Format, design and prepare documents for printing and copying, upon final approval of the Team Leader and/or Head of Operations and Finance;
Keep all reports filed systematically in both electronic and hardcopy formats.

Coordination and Logistics

Ensure all project administrative activities are coordinated effectively;
Coordinate workshop/training events as required, including hotel liaison, participant confirmation, invitations, travel arrangements, supplies and materials, equipment hire and providing point of contact support for participants at events;
Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits, and DFAT/counterpart visits;
Provide administrative support to team members
Review supplier contracts and contracts for terms and conditions.

Scheduling and Meetings

Coordinate meeting arrangements, including informing team members, booking meeting rooms and keeping management/staff calendars updated;
Track staff travel and leave plans and records to ensure all staff members are kept informed of team location and availability;
Schedule and coordinate vehicles and drivers, including driver booking schedules;
Support the Head of Operations and Finance with timesheets.

Front Desk

Answer and forward calls in an efficient and professional manner and check general voicemail;
Receive visitors in a professional manner;
Program the phone system and voice mail as required and provide training to users;
Maintain office supplies inventory, including toner for office equipment (printers, fax, photocopiers) as well as kitchen supplies;
Record and prepare minutes from staff meetings.

Company Description
Reliable Plastic was incorporated on April 28th, 1998. We have been committed to providing the best quality products to our customers since its inception. Apart from the outstanding service that is provided, consumers are sure to be completely satisfied with the end product. Reliable Plastic prom... read moreises to use only quality material for your product. Everything is done in-house with the company and therefore is your one-stop shop for product manufacturing. The difference is our service! We stand behind our products and provide the best, most comprehensive ongoing customer service. We take the time to learn about your needs and work with you to provide the best fastening solutions for your specific application and welcome orders requiring our custom fabrication services.