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Admin/HR Officer - Mobile Screens and Sound Limited HND / BA / BSc Job

2024-05-28 09:01   Administrative / Management   Lagos   21 views
Job Details

JOB SUMMARY
To guarantee that the HR/Admin department runs efficiently, the Admin/HR Officer will supply complete administrative support to the company and staff. Oversee and administer the day-to-day activities of the office ensuring efficient office operations is carried out. Assist the HR manager with all HR related issues.
GENERAL DUTIES & RESPONSIBILITIES
ADMIN ·

Assisting, supervising and overseeing all admin aspects of company
Provide a detailed report to the Head. HR/Admin on all items purchased for Admin duties.
Serves as an intermediary to convey the issues or problems so that the work atmosphere remains congenial ensuring better efficiency and productivity.
Provides assistance and support to the office HR/Admin manager in problem solving, project planning and management, and development and execution of stated goals and objectives.

HUMAN RESOURCES

Provide general administrative support to HR Department and if need be, other departments.
Arrange and maintain office supplies and equipment.
Correspond with, receive calls from and program HR meetings and appointments.
Be an employee contact for prompt dealing with questions or problems.
Help in organizing employee relationships events aimed at boosting the good working environment.
Perform any other related duties assigned by the HR manager
Join in on-going improvement activities conducted within the Admin department.
core duties and responsibilities

ADMINSTRATIVE DUTIES:

Management of office equipment and infrastructure to ensure the office is running effectively.
Ensure proper procurement of stationary for staff and meetings/workshops and assets for the office.
Organize and schedule meetings and appointments
Assist in the submission and reconciliation of expense reports.
Assist in the preparation of correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations.
Oversee and facilitate resources management and administration procedures and documentation for the HR/Admin Manager.

HUMAN RESOURCES DUTIES.

Conduct thorough guarantor checks for new employees.
Ensure health check for new employee is carried out promptly.
Verify the authenticity and accuracy of information provided by guarantors.
Maintain detailed records of guarantor checks for compliance and audit purposes.
Assist with daily HR tasks including recruitment, on-boarding, performance management, and employee relations.
Prepare HR documents such as employment contracts, offer letters, and termination letters.
Oversee the prompt verification of guarantors for new employee.
Support the HR Manager in implementing HR policies and procedures.
Coordinate the recruitment process, including Job postings, candidate screenings, and interview scheduling.
Facilitate the onboarding process of new hires, ensuring they have necessary resources and information to integrate successfully into the company
Conduct new employee orientations and ensure completion of all onboarding documentation
Maintain accurate and up-to-data employee records, including personal information, employment history, and performance evaluations.
Ensure compliance with data protection regulations and confidentiality requirements.
Manage the documentation and filing system, ensuring all HR records are properly stored and easily retrievable.
Assist in the development and implementation of performance appraisal systems.
Provide support in the administration of performance reviews and feedback sessions.
Assist the HR Manager to track and document employee performance and development plans.
Coordinate employee training and development programs.
Work with the HR Manger to design and implement appropriate training solutions.
Maintain records of training activities and employee progress.
Ensure compliance with all company policies, procedures, and relevant labor laws.
Prepare regular reports on HR metrics, including recruitment, turnover, and employee satisfaction.
Conduct regular audits to ensure adherence to HR policies and regulatory requirements.

KEY PERFORMANCE INDICATOR

The accuracy and completeness of Guarantor checks conducted.
The time taken to prepare and deliver HR documentation.
Proper procurement of stationeries and office equipment.
Timely and accurate weekly & monthly reports.
Proper monitoring of office assistant to ensure the effective cleaning and dispensing of toiletries.
Ensuring the Lotto office is effectively run and clean at all times
Proper negotiation for purchases and ensuring cost reduction is achieved
Timeliness and proper execution of administrative duties
The accuracy and organization of HR and administrative documentation.
The average time taken to resolve employee queries and concerns.

QUALIFICATIONS & EXPERIENCE

First Degree in Human Resources, Business Administration, or related field
Should be well-versed with MS office and other software applications.
1-2 years’ post-graduation experience
Male candidate Preferred.

KNOWLEDGE & SKILLS REQUIRED

Excellent communication and people management skills, as well as strong time management and budgeting skills.
Strong problem-solving skills, decision making skills and an innovative approach to technical problems.
Strong understanding of HR principles and practices
Excellent organization and Multitasking skills
Attention to detail and a high level of accuracy
Ability to maintain confidentiality and handle sensitive information.

Company Description
Mobile Screens and Sounds is a multimedia company that specializes in the rental, sales, installation and maintenance of audiovisual and staging equipment.
We also specializes in the rental, sales, installation and maintenance of audiovisual and staging equipment. We are the sole franchise holder... read more for one of the biggest ~LED manufacturers in Europe known as ADI UK Limited.