Activity Manager HND / BA / BSc Job

Mission

Under the supervision of the MEAL Manager, the MEAL Activity Manager ensures that all activities are implemented and carried out to the standards and, if necessary, proposes adjustment or improvements for Projects in bases.
He / She ensure the Accountability to Affected Population strategy for SI activities in SI areas of intervention
He/she will provide full support to the Program teams on monitoring of activities and ensure that Solidarites International recommendations and procedures are followed.
He/She ensures all data analysis related to activities under the supervision of his/her line manager.
He/She is in charge of all data monitoring reports requested by his/her line manager..

Description

Supervise Monitoring of Program Activities:

Under the supervision of MEAL Manager contribute to the development of monitoring plans and tools for all WaSH related activities
Centralize and organize data collection for activities and outputs such as defined in the monitoring plan
Ensure that all data collected are transmitted to the Data entry.
Ensure the integrity of the database by crosschecking regularly with data entry
Keep monitoring tools and files archived at base offices of Solidarités International accessible to the program team and updated on a regular basis. Ensure that these archives from bases are transferred to Coordination office on a regular basis.
Being the focal point for the implementation of relevant surveys, studies, assessment and evaluation (PDM, KAP...)
Under the supervision of the MEAL manager, participate in the consolidation and the analysis of the monitoring data (including identification of useful recommendations and lessons learnt)
Prepare and implement trainings related to new monitoring and accountability mechanism related tools for the MEAL team under his supervision and for the Construction and Community Engagement team
Ensuring the indicators are entered in the relevant systems on a regular basis (Activity Info, APUIC…).
Prepare graphics and thematic maps of the WASH infrastructures based on the needs (functionality of infrastructures, solar lighting mapping etc.)
Prepare M & E plan and internal indicators for the program with the support of WASH PM

Participate to Accountability Strategy Toward Beneficiaries:

Participate to the implementation of the accountability strategy such as defined and led by the various FCs
Participate to the implementation of the “Communication With Communities” strategy-
Participate in the designing and implementation of the accountability strategy such as coordinately defined and led by MEAL coordinator and Solidarites International Program Manager / MEAL CO/Deputy CD
Participate into the designing of harmonized Accountability standard operating procedures
Being a focal point for MEAL and ensure that Complaint Response Mechanisms are accessible to all stakeholders and Communication with communities – CWC is properly implemented throughout the program cycle
Making sure that community feedbacks are registered into a survey CTO/ database and support the inter department case managers in order the complaints/ feedbacks responds are carried out timely

Reporting / Communication:

Report to the MEAL Manager information related to his/her activities
Report to the MEAL Manager, Program Coordinator and relevant Field Coordinators information related to security context or any event that may affect SI activities and security
Provide report according to monitoring plan
Provide regular written report to the Manager about his/her or MEAL activities
Draft monitoring reports (KAP, baseline, end-line) to be used as donor reporting annexes
Participate to weekly team meeting and to any extra meeting organized by SI management team
Supervise regular workshops and meetings with program teams to disseminate analysis of monitoring outputs after validation of the line manager
Listen to the populations and local participants in the field and report to his/her manager any non-technical or safety-related issues which could affect the activities or safety of Solidarités International teams
Participate and facilitate project learning review workshops
Support both PM (Shelter, WASH hardware and Community Mobilization) on any emergency request regarding to MEAL activities for the regular implementations
Being the focal person for consolidation of the quick need assessment after acute crisis (natural disaster etc.) as per Contingency Plan
Participate in the Contingency Plan review and PMU hearing session
Participate to the regular PPPP (Participatory Program Planning Process) workshop and facilitate the individual team's activity plan and share with the operational teams
Organize and facilitate quarterly workshops with the operational teams to present the results and outcomes of the logframe and MEAL plan and identify the variances on the progress and provide a written report to the Regional MEAL Manager on the findings/feedbacks.

Representation:

Represent Solidarités International in the frame of MEAL activities or upon request of his line manager and/or the Program Managers
Participate to reinforce understanding of SI mandate, principles and modus operandi by the program beneficiaries.
After delegation by MEAL Manager, represent SI at camps coordination meetings with partners and disseminate activities update and plans
Participate and/or represent SI in the discussion process with communities’ representatives.

Logistics and Administrative Procedures of Solidarites International:

Anticipate and communicate his/her logistics needs (transports, material…) to his/her line manager
Communicate cash needs for daily workers used for monitoring activities to line manager if necessary.

Team Management:

Recruit the national technical staff for his/her activities
With the support of the HR department and line manager, define the prerequisites for the vacant positions and, if necessary, adapt the referent job profile.
Welcome and brief new employees or volunteers working under his/her responsibility
Implement training activities in accordance with operational requirements and the identified training needs.
Serve as intermediary between team leaders
Manage and support the team under his/her responsibility
Evaluate the performance of the members of his/her team(s)
Identify team members’ potential for advancement and communicate this information to the program manager
Make sure his/her team(s) follow the safety rules.

Profile

Education: Bachelor’s Degree or equivalent in relevant courses, Masters degree will be an added advantage
Professional experience: 3 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO preferably in MEAL
Languages: English compulsory (Hausa – Added Advantage)
Technical skills: Good knowledge of MEAL tool development, data analysis and experience of team management
IT skills: Good knowledge in KoboCollect or similar applications, Excellent knowledge of MS Office packages; Excel, Word, Outlook, Power Point
Personal qualities: Rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, assertive, attentive to details, resistance to stress.


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For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital n... read moreeeds: drinking water, food and shelter.
After providing emergency aid, our humanitarian teams accompany the most vulnerable families and communities until they recover their livelihoods and self-sufficiency, to enable them to deal with the challenges of an uncertain future with dignity.
SOLIDARITÉS INTERNATIONAL is particularly committed to fighting water-related diseases, the primary cause of death in the world today. Drawing on their expertise, our teams develop and carry out aid programs in the fields of water, sanitation and hygiene, as well as in the essential domains of food security and reconstruction.
In 2014, SOLIDARITÉS INTERNATIONAL teams, comprising 188 international and 1742 national employees. The association is directed by Jean-Yves Troy.
Founded by Alain Boinet and presided by Edouard Lagourgue, SOLIDARITÉS INTERNATIONAL is a non-profit organisation under the French 1901 charities law. An annual general meeting is held each year, and the charity has a Board of Governors and a steering committee.